Full meetings of the Town Council are chaired by the Town Mayor with the Deputy Mayor as Vice-Chairman. Meetings are generally held bi-monthly on the first Monday of the month in the Council Chamber. Meetings of the full Council are open to the public. Penryn Town Council operates a Committee system, but the full Council is the overarching body and has responsibility for certain reserved matters as set out in the Terms of Reference, as well as considering items referred from its Committees.
The Finance and General Purposes Committee is the Council's 'governing' Committee. This includes finance, audit, administration, corporate services, governance, staffing, civic services/events, policy review, and performance management among other things. It is the Council's lead Committee and as such, on occasions when there is conflict between Committees regarding which one has powers to deal with a particular matter, the matter is referred to the Finance and General Purposes Committee, and that Committee in turn will make a recommendation or refer the matter to the Council for determination. The Finance and General Purposes Committee generally meets bi-monthly on the third Monday of the month.
The Amenities Committee is the Council's 'doing' Committee. This includes responsibility for all of the Council’s sharp end and visible public services, such as the Town Hall, Temperance Hall, public toilets, parks/open spaces/children’s play areas, street scene services, Glebe Cemetery, the car park and community events. The Amenties Committee generally meets bi-monthly on the second Monday of the month.
The Planning Committee is the Council's 'representing' Committee. Whilst the main focus is on development control and submitting informed representational comments to Cornwall Council, the Planning Committee also has responsibility for all aspects of policy response to other public bodies, specifically in relation to the planning function, but also in responding to other third party body’s consultations such as highways, police, fire, social services, healthcare, libraries among others. Unlike the Council and other Committees, the Planning Committee meets every three weeks in order to meet the often limited time that public service bodies provide to local councils to make their response. The Planning Committee has adopted the Cornwall Local Councils Pre-application Protocol: Registration and Profile/Guidance for Developers
All Parish and Town Councils throughout England are required by law to hold an Annual Parish Meeting, which must take place between 1 March and 1 June (inclusive). Meetings should not commence before 6.00 p.m. The purpose of the meeting is so that the Town Council can explain what it has been doing over the last year and it enables the electors to have their say on anything they consider is important tothe people of the Parish. The Annual Parish Meeting is a meeting of all the local government electors for the Parish. It is not a Meeting of the Town Council, which the public can participate in. Anyone may attend but only registered electors of the Parish may speak and vote. It is common practice to invite local clubs, societies and other voluntary and statutory organisations to provide an exhibition and/or a representative to speak about the work of their group.